Model the true cost of every tool in the stack as quotes come in. Add expense lines of any type, flag who pays (you vs. the guest), and see the all-in cost — and what slice of your management fee it eats — at each growth stage. Works in any browser; share the file or a code with Ben.
1 · Growth scenarios your assumptions at each stage
Everything below recalculates instantly. Rename or edit any column; uncheck one to hide it.
Booked nights/listing/yr drives any “per night” lines (e.g. 65% occupancy ≈ 237 nights). Management fee % is your revenue — used to show how much of it the software stack consumes.
2 · Expense lines add a row per tool as you get quotes
Pick a charge type and enter the rate once — the model applies it across each scenario. Set Billed to → Guest for anything the guest pays (like Guesty Pay) and it’s excluded from your cost.
Tool / line
Category
Charge type
Rate
Billed to
Launch
Mid
Target
What each charge type means
Fixed annual — flat $/year regardless of size (e.g. an annual license). Fixed monthly — flat $/month × 12. Per listing / mo — $/listing/month × listings × 12 (e.g. Guesty base $50, Locks $8). Per night — $ × (booked nights/listing × listings) — for per-stay/per-night fees. % of gross — % × portfolio gross revenue (e.g. Price Optimizer 1%). One-time (Year 1) — counted only in the Year-1 total, not the recurring run-rate (e.g. $1,500 onboarding).
3 · Cost summary recurring run-rate, by scenario
% of your fee is the headline: at a 20% management fee, every dollar of software comes straight out of that 20%. Keep this low and your margin stays healthy.
Guest pass-through lines (shown for reference) don’t touch your cost.